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There are many advantages to owning a commercial copy machine, but the quality of copies and time saved are the most important ones.

It is, however not easy to find the ideal device given the many possibilities of choice. We offer you the Best Commercial Copy Machines on the market, followed by the criteria to be taken into consideration before buying.

The Commercial Copy Machine in a few words

A commercial photocopier also called a copier, is by definition an office machine that allows rapid reproduction of color and/or black and white documents. It can operate by inkjet or laser and offers a variable copy speed.

Today there are multifunction models on the market that can be used as fax machines, printers, and even scanners. Tools increasingly used by both professionals and individuals.

5 Best Commercial Copy Machines 2020

1. Brother MFC-L8900CDW

Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready

  • Up to 33 pages per minute with a scan speed of up to 58 IPM ( double-sided pages)
  • Connectivity: Wired network, WiFi (printing from smartphone and tablet) and WiFi Direct

Often the laser copier has too high costs and is therefore not chosen as a commercial copier. In this case, the price is perfectly related to the overall quality and is well suited to respond to the needs of a home or small office copying.

People who do not know which small office copier to buy often have uncertainty about the real power that the machine must-have.

In this case, Brother is suitable for those who need fast and frequent prints. In fact, it offers 33 pages per minute and it is possible to print a duplex automatically. It connects wirelessly to the home network where it recognizes and interacts with existing devices. The connection is made through several protocols, the most common ones: Ethernet, Wi-Fi, and Wi-Fi Direct.

The scanner has a special drawer that can hold up to 250 sheets. Laser printing is very convenient, in fact, each toner is capable of ensuring up to 3,000 pages in the high-resolution option.

Features

  • Up to 33 pages per minute with a scan speed of up to 58 IPM ( double-sided pages)
  • Connectivity: Wired network, WiFi (printing from smartphone and tablet) and WiFi Direct
  • 5″ color touchscreen with 64 customized shortcuts for easy usage

Pros

  • All sources: When it comes to establishing how to choose a good commercial copier, accessibility to the sources from which to print has an important role. Here the home network is valid, it connects to the cloud by accessing documents, it is equipped with an NFC card reader.
  • Fast printing: Thirty – three pages per minute in high print quality, although the data is indicative it gives a good measure of the overall power of the machine.
  • Cassette capacity: Up to 250 sheets in the standard drawer, while 70 sheets can be loaded and then automatic document scanning can be started.
  • Latest security features.

Cons

  • Unintuitive configuration: The connection of the printer with the home network and other online sources from which to print and control the functions from a PC is not the fastest.
  • It doesn’t support 11″ x 17″-size paper.

2. HP LaserJet Pro All-in-One Color Printer, M477FNW – (CF377A) model

HP LaserJet Pro All-in-One Color Printer, M477FNW - (CF377A) model

  • Mobile printing capability
  • 4 thousand pages per month

Let’s find out the features of the commercial copier that HP offers for customers who have a small office or specific home printing needs. It ranks among the best commercial copy machines because of the high-quality performances such as the possibility of printing in color in photographic quality. It can also print in different paper sizes to make presentations and special documents.

Automatic double-sided printing and in this way it reduces the time for the creation of more substantial dossiers. In fact, scanning takes place in one step without requiring any further user intervention. It has a good print yield, with 4,000 pages per month for a team of 3 – 10 people.

In this way, you are sure not to overload the machine by demanding more than it can give. It works wirelessly by connecting to devices connected to the home network and drawing directly from the archives present online to quickly print what you need.

Features

  • Mobile printing capability
  • Designed for a team of 3 – 10 people
  • 4.3-inch color touchscreen

Pros

  • All-In-One: In comparison with other multifunction models, this also offers the possibility to print in different paper sizes in photographic quality.
  • 4 thousand pages per month: A remarkable capacity especially considering that the machine is intended to be used in small offices and at home to make high-quality documents.
  • Easy to connect: Supports most operating systems, both desktop, and mobile, for quick connection and access to documents to be printed from any source.

Cons

  • Hard to find compatible cartridges: The proprietary software is able to recognize if non-original ones are inserted and slows down or blocks the functionality. Too bad because HP cartridges are very expensive.
  • Below average photo quality
  • Running cost is high, especially for color pages

3. HP Color LaserJet Pro M283fdw

Hp produces awesome commercial copy machines, so many customers of this brand are fond of the high quality that it can guarantee. Again you can count on good print quality and ease of use of the printer.

It is equipped with an automatic double-sided scanning system that allows you to process a sheet in one step. A convenience that only some of the new models sold online offer, which is always nice to find in a good small office copier.

The performance in terms of power is not surprising, but it ranks well among the machines useful for meeting the needs of family printing or small offices. In fact, it produces 22 pages per minute in high quality.

Print in color but in laser-quality and therefore the yield is optimal; the relationship between quality and price is also good. Machine maintenance is also less laborious than most inkjet models.

Features

  • 50-page automatic document feeder
  • fast print: Automatic two-sided printing with a speed of 22 pages per minute
  • Remote printing with the HP smart app
  • Amazing security that protects your copier and sensitive data
  • Wireless connectivity
  • color printing
  • voice-activated printing

Pros

  • Laser printing: Among the best-selling models there are always inkjet printers because they cost less. And this commercial copy machine is able to surprise with an even excellent toner printing performance.
  • Duplex scanner: Scanning takes place automatically and in one step thanks to the presence of a double sensor.

Cons

  • Unintuitive configuration: Some users claim they find it difficult to correctly install the printer and connect it to the home network. You may find it difficult to set it up according to the operating system used.
    High cost
  • A little slow for its price

4. Brother Printer MFC-L8850CDW

Brother is a brand that is known for establishing itself in the photocopier sector, both for home and professional use.

The features of this model are very interesting. For example, the printer is particularly fast, and produces up to 32 pages per minute, in color or monochrome. The print quality is high, it reaches 1,200 dpi which ensures good resolution even in images with many details.

Access is simplified by the presence of a touch screen from which to send the main commands. The basic functions are all top-notch, so double-sided printing, scanning, photocopying and faxing.

This copier offers the possibility of automatic scanning of the two sides of the sheet.

Features

  • Fast printing: Prints at 32ppm for both color and monochrome
  • Flexible wireless connectivity
  • Color touchscreen

Pros

  • High printing resolution: about 1,200 dpi which for the scanning and reproduction of images represents a guarantee of good definition of all details.
  • Fast: Both color and black and white printing is fast and allows you to print up to 32 pages per minute.
  • Ability to scan to multiple destinations

Cons

  • Average photo and graphics quality

5. Brother Monochrome (DCP-L5500DN) Laser Printer, Multifunction Printer and Copier

Brother offers a professional copy machine with a very low cost compared to the typical large office machines. It includes many useful functions that are mainly characterized by the ability to give the right answer to different work needs.

Among those that users like the most, there is certainly automatic two-sided printing.

But what matters most in the office is the ability to scan documents simply by inserting them in the loader and processing the acquisition of high-resolution data from a computer. The print quality is very high (1200 x 1200 dpi), ensured by laser quality printing. So it is also possible to greatly optimize the ink refill expense because it has a higher yield than standard toners. In addition, it is not difficult to find compatible toner at a better price than the original.

The function that allows you to scan the document and send it automatically via email without going through the PC is very convenient. In fact, the printer is connected to the network via Wi-Fi and allows you to work as a small operations center for many common operations in the office.

Features

  • Flexible network connectivity
  • High toner yield
  • Fast printing: 42ppm
  • 800MHz CPU processor speed
  • High printing resolution: 1200 x 1200 dpi

Pros

  • Low prices: This is certainly the feature that attracts the most attention towards this model of high-quality printer and good image rendering.
  • Multiple functions in one machine: It is not surprising to find this model among the best copiers of 2020, photocopy, print, and scan two-sided automatically in an intuitive way.
  • Fast: It has an estimated print capacity of 42 pages per minute which means performance equal to the industrial copy machines.
  • Quiet: Even the first page, the one that usually takes longer and is noisier, is made available quickly and with almost no sound.

Cons

  • Can’t print in color

Why choose a commercial copier?

For incredible time savings

Choosing a commercial copier means enjoying the unparalleled speed. This type of machine offers a much shorter warm-up time than conventional copiers. They also offer a higher printing speed of up to 75 ppm, or even more for certain professional models.

To save money

A commercial copier not only photocopies your paper documents but also prints, scans, and faxes.

Buying this type of device will, therefore, save you from investing in several peripherals. Be aware that most models use a powder ink called toner, which is more expensive than cartridges, but has a long life since it does not dry.

In addition, you can reduce your paper consumption by using copiers with automatic two-sided printing.

To have quality copies

Photocopier printers offer very high-resolution printing thanks to the use of new technologies. This provides quality copies regardless of the content. No more hard-to-read photocopied or printed documents.

In fact, there are specialized printers designed for special tasks like Envelopes printers that are made just to provide high-quality envelope printings or printer for checks which as the name suggests are for high-quality printing of checks.

How to choose your photocopier?

Copy speed

The speed of copying is the first criterion to take into account when buying a professional copier. Expressed in ppm, this determines the number of pages per minute that the machine can copy or print.

The higher the number, the faster the copier will allow you to copy a large number of documents in a short time. While the best inkjet devices offer a maximum speed of 15 ppm, those using laser technology can produce a print speed of up to 75 ppm.

Your choice will depend on the use. A speed of 20 to 45 ppm is suitable, for example, for 3,000 and 25,000 pages per month. While a speed of 75 ppm or more will be required beyond 25,000 pages.

Functions

To choose a photocopier, it is essential to consider the options.

Indeed, not all devices always offer the same functionality. Some models, for example, have a duplex function, others do not. Note that there are now wifi photocopier printers for remote printing.

An interesting feature, since you have the possibility of working anywhere while printing in your office. We can also cite other options, such as copying documents of a format other than A4 or sending and receiving faxes even if the computer is turned off. Finally, we advise you to turn to models with an LCD screen for better management of the different functions.

The resolution

Resolution is a defining characteristic in choosing a photocopier. Evaluated in dots per inch (dpi) or “dot per inch” (dpi), this in fact determines the print quality.

The higher the resolution, the better the texts, graphs, and images obtained. It’s up to you to choose the right device according to your needs while knowing that this characteristic influences its price.

Size

Besides copy speed, functionality, and resolution, size is also an important consideration when choosing a professional copier. Your choice here will again depend on your use and your needs.

For example, if you want to move around regularly with your machine, it is best to look for a portable photocopier.

However, even if you want to leave it in a place permanently, you should always take into account the space you have before making any purchase. Manufacturers also offer increasingly compact models.

The different photocopier models

The single function photocopier

This is a simple photocopier that performs a unique function: copying documents. It is a basic device which can be a black and white or color model.

We find in this category the analog photocopier which is much easier to install and has a great advantage in terms of price.

However, it offers very few possibilities and cannot be connected to a computer like a digital photocopier would. The latter is a state-of-the-art machine offering a multitude of functionalities such as document scanning, remote control and therefore enables complicated work to be carried out.

The multifunction model

This is often the model found in a company or in a print shop. Indeed, the multifunction copier is a digital device that performs several functions, including that of a copier, printer, scanner, and even a fax machine. Examples are the All-in-one printers for Mac which can perform lots of different functions.

This machine copies documents even if it is not connected to the computer and even if the computer is turned off. Some models even allow duplex printing and photocopying. You can also benefit from the remote printing function, whether via wifi or Bluetooth, even from your mobile devices.

There is also the fax function which allows you to send or receive faxes even if the computer is turned off. Note that this type of machine can even be connected to the network and to Ethernet ports to allow several users to use it simultaneously and remotely. It can also have a USB port and card reader to process documents without going through the computer.

How much does a photocopier cost?

The price of a commercial copier varies enormously according to several criteria. The most affordable is the basic single-function models that offer the photocopy of documents in black and white.

These are accessible from around $100 and are not suitable for commercial use. Digital and color models have a higher price, followed by commercial copiers available from $150 upward for quality products. And for ultra-efficient machines that allow intensive use in a professional environment, the purchase cost easily reaches $1000, or even more for very high-end models.

How to use a photocopier?

The first step is to find the ideal location for your machine. Preferably a stable table on which it will not move during use.

Connect it to an electrical outlet using its power cable and press its start button. Then open the dedicated tray to place the sheets of blank white paper and put some to start. Then open the cover on the top of the machine and place the document to be photocopied there.

Make sure that the part where there is the writing or the photo is pressed against the transparent glass and make sure that the document is well placed in the top left corner of the glass surface. Close the cover, select the number of copies to make on the control panel, and press print. The operation should be done instantly and wait until the sheet is completely out. Do not pull the sheet out during processing and avoid opening the cover during the whole process.

How to take care of your photocopier?

Regular maintenance of your photocopier is necessary to optimize its service life and its operation. To do this, simple gestures are required to maintain your device.

Start by getting rid of the dust and fingerprints that accumulate on the glass part of the machine. This may change the quality of copying and scanning of your documents. Use a clean microfiber cloth to remove all the different dirt. If necessary, barely dampen the cloth with a glass cleaner and take the opportunity to give the LCD screen a rag if it has one.

For the printer part, simply follow the cleaning procedure with the driver. This allows automatic cleaning of the printer’s printheads. The program thus circulates ink on each print head, preventing them from clogging. In the event that automatic cleaning is not sufficient, it is then necessary to remove them to clean them manually using a cloth soaked in clear water, or even demineralized water.

Finally, the dust inside the machine must be removed. For a copier, by lifting the cover you can access part of the mechanism of the device. For this, you will use a brush to remove the dust accumulated over time. Another tip is to use a cleaning air can which will further remove ink, paper, and dust residue.

Conclusion

Despite the digitization and computerization of data, paper remains the basic element for archiving, so the copier plays such a fundamental role. Making a backup copy or simply to share a document, this has been the use of the copier for decades. It is best to consider different factors before purchasing a commercial copier.